Forum Governance Chat - On Break!

This weekly meeting is open to any Member who wants to join the work of building governance policies and practices for this Forum. The goal is a framework that gives continually improving service for Members and Stake-holders.

Meetings will run 60 minutes unless those present consent to extend. Notes will be taken and shared here. Please share comments in this thread (including alternative times for future meeting sessions to accommodate your timezone).

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Today’s meeting will focus on accommodating the new arrivals we anticipate following Resonate’s first Orientation Meeting (Tuesday 2021-02-23T17:00:00Z.)

Join today’s call here: https://meet.jit.si/ResonateCommunity at 2021-02-13T18:00:00Z

@Hakanto @Sam_Martyn @KallieMarie @brndnkng @aforeigncar.cabral @lindner @tamimulcahy @sganesh

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Notes to today’s session recorded here: https://etherpad.wikimedia.org/p/RZ_Forum_Governance_Circle

Launching today’s Forum Governance Cirlce meet-up here: https://meet.jit.si/ResonateCommunity.

Live in 1 minute. Come thru! OK to come in late. :slight_smile:

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Notes from Feb 27 session:
@richjensen @Hakanto @Fabsozlo @tamimulcahy @Sam_Martyn
Attending

Meeting was recorded and will be available soon.

Chat
HI… this is the Resonate Forum Governance Cirlce Meet-up for Feb 27, 2021…
Please say hi and drop any questions or agenda items in the chat.
We have schedule 90 minutes for this session.
I (rich) am happy to lead but would love to have someone volunteer to facilitate next week.
Also, if somebody could volunteer to help make notes in the thread as people speak… that would be great!
We’ll let folks drop in for about 5 minutes.
Topics: procedures for this meeting.
Procedures going forward.
See who comes through.
Mentioned front page.
Checkin in.
Rich expressed desire to poll folks so this meeting can move to times that are most convenient for them.
Group supported Rich’s suggestion to record session for folks that cannot attend.
Tami, Hakanto, Fabrice, Sam, Rich checking in.
Fabrice. Supports notion of poll to find the best time for Forum Governance session.
How to open governance processes to forum members.
Sam: Interested to know what the Orientation.
10:19
Tami
Rich - hyperaware of the need to tie up loose ends. Tuesday was a huge day with the first volunteer orientation meeting and Nick pitched the community credential package that will transform the community - demonstrated the money Resonate received was put to good use and that we compete well for further support for this grant funding.
10:25
Invited Fabrice to speak on his experience of the Orientation session and first impressions of the community and Coop.
10:28
Tami
Fabrice - attended volunteer orientation. Liked volunteers and artists all working toward the same goal. Communication is key and create a safe space.
10:29
Speaks to the challenge to bring any community together.
Rich: Would be good to set goals for this meeting.
Goals for the next several sessions.
Fabrice: Speaks to the diversity of folks at the Orientation meeting… robot and IT folks… versus Fabrice is into reading, law and politics.
Sam asks… how could session be improved?
A pre-email to the Session.
+1…
Question: Can this group set the date (March 30)
Fabrice speaks to offer the history of the organization.
F: Show your vulnerability… helps people relax.
T: +1 on welcome packet (fabrice mentioned personal touch)
T: are we getting follow up.
H: get the small task group going.
H: Has everyone seen the list in the Forum.
Suggestion: link to the Forum threads. (Share screen)
Q; Can we speak more about Small Task Groups
Q: how can we share tracks?
H: Setting up new player… in members only Beta… for feedback…
Q: Have we made follow-ups with the new batch of Volunteers.
Q: Change small tasks to ‘Quick Tasks’
Rich: Tie to the TASK TEMPLATE that Sam put together.
Suggestion let’s go deeper into refresh list on Monday Operations meeting.
List:
Sending a signal for harmonization across all teams.

Observations:

New Player going into Testing.
New Curation Teams getting organized and establishing policies.
Artist and Bulk Uploaders in various stages of design and testing.
Funding for Forum Redesign.
Testing and Implementation of Community Credentials.
Public implementation of new url . COOP & new email addresses
Finalization of new website.
Early April General Meeting (April 3?)
Progress on User and Member API (“The Back-End”)
Global Governance concept: Co-ordinated Service Areas meeting the requirements of their stake-holders as a series of iterations with review.
New Volunteer Orientation Pathways
(In Draft) Amendment to Pricing Model
(To Come) Fund-Raising Objectives

Lots to say. Maybe we should roll out a Resonate Refresh campaign in May?
Items to add? Items to remove? Tactical suggestions?

Let’s have fun with this.
Fabrice: speaks to his learning process.
Get back answering Tami’s question: can we share tracks?
R: Yes, but … they get 45 seconds only…
And may be text link only.
10:54
Hakanto
I can get into this
10:54
I want to do a chat review / lightning round for the last 30 mins,
Also 5 mins for Hakanto Screen share.
Tami asks are we ready for movement to scale? More listeners…
H: Growing listeners… do-able.
R: +1 many ways to improve listener engagement. Would be good to build brainstorm list.
“I (rich) am happy to lead but would love to have someone volunteer to facilitate next week.”
T: what is the vision for palylisting?
^ playlisting
Can we share playlists?
11:08
Hakanto


11:10
Playlists are available now. But vision and improvement is open. Good for another brainstorm list.
Take pop-up discussion forward.
Need playlist editing.
Good project for Devs.
Quick Tasks Team: Tami
+1 Quick tasks
Goals for governance sessions. rich to help facilitate next weeks agenda.
F: lighting round. Question about UX… recommendation function.
H: no recommendation.
11:18
Sam Martyn
Have we been able to follow-up with everyone from the volunteer meeting, and those who filled out the form?
  • Sam
    11:18
    +1 Sam.
    Sam - Let’s ask that question in the Volunteer area… and press the Area Coordinators to confirm they reached out to the folks that spoke to their Areas.
    11:19
    Sam Martyn
    Sounds good. Thanks.
    11:20
    Volunteer Category in Forum
    R: More Brainstorming on tagging and recommendation functionality.
    F: Offering ideas about marketing
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Here’s a link to a post on forum design:

…there are some other topics in that list too, as well as the wiki.

@richjensen @Hakanto Worth putting some of these in a ‘to discuss’ list for Eli at ThePavilion?

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Let’s see if we can work with such a list this Saturday. Meanwhile…

Readers! Members! Contribute your observations and desires!

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Today’s Forum Governance Circle session launching at the top of the hour (in about 10 minutes).

https://meet.jit.si/ResonateCommunity

Suggest we capture ideas for forum improvements (WIKI, etc.)
Review the Fixing the Forum Thread.
Set out community design goals.

Notes from today’s session:

Chat
HI… this is the Resonate Forum Governance Cirlce Meet-up for March 6, 2021…
Please say hi and drop any questions or agenda items in the chat.
We have schedule 90 minutes for this session.
I (rich) am happy to lead but would love to have someone volunteer to facilitate next week.
Also, if somebody could volunteer to help make notes in the thread as people speak… that would be great!
We’ll let folks drop in for about 5 minutes.

Suggested Topics:
Capture ideas for forum improvements (WIKI, etc.)
Review the Fixing the Forum Thread.
Set out community design goals.

R: Would be good to collect Forum Gov Circle notes in one accessible place.
Getting information organized in the Forum Community Space.
10:10
Hakanto
[ ] Consolidating Basecamp teams
[ ] Forum Homepage Overhaul
[ ] Founding the Wiki
10:13
[ ] Connecting Devs/Github
10:13
Hakanto


10:14
[ ] Consider public/private spaces
10:15
Hakanto

10:19
CBT = 15 min operations - try to finish draft by Friday
Forum Homepage Overhaul = workplan
CBT - H: thought that there should be about 7 main teams
FHO - Establish process in forum toward drafting a Home Page Design - to review next Saturday.
H: Community Support Category as the place to build.
New Object: new topic.
Link to prior. in footer.
10:40
Hakanto
Category design principles: (1) categories and subcategories are channels that allow forum members to subscribe or unsubscribe (2) categories and subcategories are invitations to the community to start conversations on particular themes
10:40
Sam to get a ‘stem’ draft doc together toward a better set of nested Categories / Sub-Categories and Topics.
Will post in Community Design Category for community comment.
Finalize Next Saturday
H: to share ‘engagement level’ documentation from Ensprial and other Workplace Democracy sources
R: Recruit more members for Forum design.
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@Sam_Martyn’s Forum organization draft proposal. Suggesting a new order of categories and sub-categories.

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Notes from today’s session:

Sam Martyn

The actual post for the forum organization draft proposal: Fixing this Forum (The META-Thread) - #9 by Sam_Martyn

10:04

HI… this is the Resonate Forum Governance Circle Meet-up for March 13, 2021… Please say hi and drop any questions or agenda items in the chat. We have 60 to 90 minutes schedlued for this session. I (rich) am happy to lead but would love to have someone volunteer to facilitate next week. Also, if somebody could volunteer to help make notes in the thread as people speak… that would be great! We’ll let folks drop in for about 5 minutes. Suggested Topics: Capture ideas for forum improvements (WIKI, etc.) Review the Fixing the Forum Thread. Set out community design goals.

First topic: looking at Sam’s draft for categories.

Are there categories to delete and/or merge?

Sam asks about adjusting to get notifications.

10:39

Sam Martyn

Sam debating whether tags can also be an efficient organization tool in addition to categories. Reference Article:It’s Time We Talked About Tags | Blog

Steps for Forum Changes: 1. Finalize Draft Proposal 2. Highlight draft proposal (in forum & Basecamp) and wait a few days for any additional edits, improvements, or objections 3. Implement Final Proposal via Forum Admin 4. Assign a forum moderator or moderators to continually maintain the new forum categories, the forum topics, and the forum design - Sam is willing to do this, but needs admin access to the Forum and any protocols/training for this 5. Begin going through topics in the newly organized forum to merge, archive, or delete topics in any necessary categories 6. Potential to improve presentation and aesthetic design of the forum with images, colors, icons (as topics), etc.

10:58

R: Suggest setting up User Stories for plotting categories.

Description: User Stories | Examples and Template | Atlassian

Look at User Story Template and examples section in the Atlassian.

Attach users stories.

Rich to launch Story doc and circulate to Forum community.

Hi… this is the Resonate Forum Governance Circle Meet-up for March 20, 2021… Please say hi and drop any questions or agenda items in the chat. We have 60 minutes schedlued for this session.

I (rich) am happy to lead but would love to have someone volunteer to facilitate next week. Also, if somebody could volunteer to help make notes in the thread as people speak… that would be great!

Suggested Topics: 1. Capture ideas for forum improvements (WIKI, etc.) 2. Review the Fixing the Forum Thread. 3. Set out community design goals. 4. Collect User Stories. 5. Set up a method for offering ‘Forum Guidance’ on topics like: Setting up new categories and other areas where there may be choices to make among a range of options.

Reviewing Action Items (and suggesting new ones).

Action: Clean up Governance Thread and Rolling Notes.

Rich: Late with setting up User Story Thread.

Sams offer to help get User stories thread going, questions about when to open categories…

Noting that Hakanto notice some guidance that there should be no more than 5 to 10 categories total…

So how to make these broad enough for sub-categories…

From Hakanto: “Pondering since reading on Pavilion: “Ideally around 5 parent categories and no more than 10. You can go above this in some cases but there must be a very good reason.” No more than 10 parent categories, preferably less is a good design consideration”

https://thepavilion.io/

11:22

Sam Martyn

Comments from Nick Meyne on Sam’s Initial Forum Design Google Doc: “Yes - keep categories tighter… say 5 max (other than the private categories). Example: Music… artists, releases, opinions Co-Op and Co-Operation… us and the way we govern together and reach out in the co-operative world Support (including faq, operations issues) Platform and Projects - where we talk about features and enhancements to the platform and allied projects Basic question: why can’t we open some categories of the forum up for view access to public access, not just members (only members can post, of course, and have access to member-related categories. The support category could be where folks come to find help in faq’s / wikis maintained by members, taking the load off the members@ email channel. (Btw: Where is that link?)”

11:23

Pavilion are a software development co-op that specializes in providing services to Discourse communities.

Sam: Thinking about setting guidance with respect to Public / Private / and other potential access areas, like maybe : Board, Artist areas, various workgroups, etc. .

Talking about validation.

ZKproof

The Great Hack - Netflix

Talking about Data Ethics

Talking about how the web 2.0 fake out is undignified.

Getting beyond the false binary of all or nothing. Bring democratic principles of transparency and agency to these issues and outcomes.

12:09

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Session from March 27 -

Rich / @Hakanto / @Sam_Martyn

Rich LOST THE CHAT! Key notes from memory below…

Session was recorded though and will be posted.

Great introductions and statements of First Principles for the Co-op
Hankanto offered Six Principles of Worker Democratization from the book on the topic by Paul Bernstein more at this link: http://workdemoc.com/

Good discussion about democratization, participatory culture, cultural education, self-reliance and empowerment of the commons.

Updates on Forum Category revisions.

Draft proposal here: Forum Design - Initial Proposal

Hakanto also offered Design Principles for Categories (link coming)

And Sam has hosted a thread for collecting Forum USER STORIES to guide the Forum Categories and structural revisions.

Action (Consensus): To make a proposed revision for the Categories at the April 3 governance session with a poll to gather Forum member sentiment and more suggestions and review leading to a final draft and implementation after the April 10 governance session.

Rich mentioned the value of research to answer questions like: How many members have spent more than 10 minutes in the Forum? How many members are in here in total?

Helpful information to determine whether engagement efforts are effective and how representative polls and other measures of sentiment might be.

Hi… this is the Resonate Forum Governance Circle Meet-up for April 3, 2021… Please say hi and drop any questions or agenda items in the chat. We have 60 minutes schedlued for this session. I (rich) am happy to lead but would love to have someone volunteer to facilitate next week. Also, if somebody could volunteer to help make notes in the thread as people speak… that would be great! Suggested Topics: 1. Capture ideas for forum improvements (WIKI, etc.) 2. Review the Fixing the Forum Thread. 3. Set out community design goals. 4. Collect User Stories. 5. Set up a method for offering ‘Forum Guidance’ on topics like: Setting up new categories and other areas where there may be choices to make among a range of options. Reviewing Action Items (and suggesting new ones). Action: Clean up Governance Thread and Rolling Notes. Rich: Late with setting up User Story Thread. Sams offer to help get User stories thread going, questions about when to open categories… Noting that Hakanto notice some guidance that there should be no more than 5 to 10 categories total…

H: Starting with review of Spirit Level Session with Tom Gray, Liz Pelly, and Rich representing Resonate Co-operative

LLK: Felt like exactly what Resonate is trying to offer.

11:09

Hakanto

https://www.youtube.com/watch?v=x0gir2y6BnQ&t=11s

11:09

Sam Martyn

11:16

R: Mentions the three areas of concern MUSIC (culture) / TECHNOLOGY (human being centered) / GOVERNANCE (Co-operative & Democratic) and the business propositions (STREAMING SERVICE) to support it.

Sam offers the Category Draft.

LLK: Speaking as a new observer to the forum.

11:21

Hakanto

Rich, take a gander at Proposal B – it in some way mirrors your “three areas”

11:21

LLK: Expecting to see more Economic Information.

LLK: Finds Worker Co-operative more compelling than ‘Stream2Own’. (While acknowledging the requirements of capturing media attention).

LLK: Expressing the concept of ‘undo’.

LLK: Observe the economic models in order to participate and co-manage.

Categories have their own sense of rules. Discussing business is different than sharing music or other things.

Offer guidelines with a basis for change.

LLK: Concept of Value Preservation.

How to capture and protect casual participation that remains significant to the community.

LLK: How to learn and evolve from discussion rather than endlessly cycling.

Sam: What are methods for making that happen?

Is this a role for moderators?

11:35

Hakanto

facilitation

archiving

11:36

Louis-Louise Kay

Yes I was gonna say archivist

11:36

Hakanto

We need to play together to learn how to be more democratic – a concept i’ve seen is that play requires a playground and that without defining that space there is no way to play. Categories on the forum could in a sense be playgrounds that foster their own ways of play and learning

11:41

LLK: Proposes a guideline: In this Forum we try not to forget what we have said and learned.

LLK: Having the power to ‘UNDO’ is a crucial quality of democracy.

LLK: Implementation means ‘People’, people to do things.

11:45

Hakanto

ABSOLUTELY

11:47

Three things that are undemocratic:

  1. Hidden, secret. 2. No explanation. 3. Can’t be undone.

11:48

Hakanto

a wise distrust haha

12:11

Democratic Practice

“Law”

“Rules”

Auditing, Appeals

Sam: Should we have distinctions between conversation and action?

Is there a ‘chartering / authorization’ action?

H: Suggests Loomio. Is there a poll?

Loomio… lazy consensus.

H: Ways to implement? RItual of moving to action areas?

12:20

Hakanto

democratic practice is about: Agency, Decision-making, Policy

12:22

LLK: Democratic Assembly

R: Community Practice?

12:26

Hakanto

atmosphere

12:26

Plaza

LLK: Need to have design that fosters turning discussion into action.

H: Place to watch for results.

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Attending: @richjensen @Hakanto @Sam_Martyn @KallieMarie

Resolutions:

@Hakanto to look at implementing calendar plug-in to help remind people about periodic meetings and/or coordinate tasks & deadlines

Review @Hakanto’s work to up-date Forum Categories proposal to reflect Development plan

@richjensen to Define three different types of discourse with differing degrees of Solidity/Fluidity - retention / discussion.

Notes from chat:

Rich: Move forward with Categories work.

Look at Membership definitions and implementation in scope with Trust grant implementation.

H: Kallie’s thread has brought a great discussion.

R: Where are we with category work?

^Forum design draft - Looking at Option B

K: Is there a job bucket?

R: Maybe Volunteer area be specific for proposing, setting up and joining specific pieces of work.

Task ticket template: Task Ticket Bulletin Board

11:37

Kallie

The app is called Trello

11:39

11:44

Kallie

Is there a bulletin board?

11:46

Sam Martyn

^ Link to potential Calendar plugin for discourse forum^

11:59

thepavilion.io

https://thepavilion.io

11:59

Hakanto

12:02

Kallie

User Experience?

12:07

Hakanto

That would be beyond categories in my view

12:11

Kallie

Artist Page Button?

12:12

Hakanto

12:14

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Just chiming it to say great great great, we should absolutely try to use Discourse Calendar more and make it clearer what the timeslots and topics are so that everyone can come, the more show up at the online meetings, the better !

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Please post your agenda items for the meeting today if you have any. My hope for today is that it will be primarily focused on finalizing a proposal for remodeling our forum categories.

Check out Proposal C for the latest version by @LLK.

Agenda Item: review Proposal C, briefly compare to other proposals, discuss if we’re ready to propose a new model to members in the forum.

I can be there for an hour today.

@richjensen @LLK @Sam_Martyn @tamimulcahy

This is an open meeting – anyone is welcome to drop by.

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@peter has proposed an NFT policy & discussion category. Perhaps, as a kind of test of the proposed schematic, we can consider where it would land. Time allowing today, of course.

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